Apply ccScan Advanced to import or scan directly to SharePoint. Optimize your archiving and digitizing when scanning paper documents to SharePoint with ccScan Standard. Scan to SharePoint is available in Advanced and Standard editions. ccScan Advanced is utilized in both paper-based and paperless offices as a part of a powerful Business Automation Process.

Save time. Save money. Make it easier. Make it automatic. Improve the bottom line. It’s the business dream team. And ccScan makes it possible.

Full Version
ccScan Advanced for SharePoint

ccScan Advanced for SharePoint uses smart processing technology to automate unattended importing of files and nearly hands-free scanning of paper documents. ccScan Advanced features are based on sophisticated technologies such as barcode detection, OCR, and Text Pattern search with Regular Expressions and conditional rules.

ccScan works with SharePoint 2013, SharePoint Office 365, SharePoint 2010, and SharePoint 2007, so there’s no need to switch or upgrade to another version. It scans and imports directly to SharePoint for a fraction of the cost of most other capture applications with fewer capabilities. ccScan works with any TWAIN scanner, and as there are no per page or high volume premiums, you ultimately save both time and money.

ccScan provides highly efficient features for scanners with a large document feeder. Achieve automatic separation of multi-page documents with barcode pages included with ccScan, or create your own. Each resulting document or attachment will then be uploaded to a specific folder in a SharePoint Document Library or List.

Use the optional OCR Engine with the Standard Edition to manually sweep data into custom columns or fields. With ccScan Advanced Edition, populate custom Columns of document libraries and lists with text automatically taken from selected portions of the scanned image. Permanently redact and annotate the pages of a document before storing on SharePoint.

ccScan provides access to SharePoint Document Library and List settings that are not typically available with networked scanners. In addition to specifying or creating folders in libraries and lists, ccScan supports the following settings, all of which can be applied to scanned or imported files:

  • View on Document Library
  • Document or Attachment Name
  • All Custom Columns defined for a Document Library or List
  • Support for input of nearly all SharePoint Data Types
  • Document name and input fields can be entered explicitly or fully automated through macros and/or barcodes. During the initial job setup, simply select the desired Document Library or List, choose the input fields the user should enter, or select a View to automatically pick a particular set of input fields.
ccScan is ready to go with a set of default jobs as soon as installation is complete. Conveniently customize tasks to process recurring scanning or import jobs with minimal clicks, thereby saving time and reducing the potential for input errors. On a per-job basis, decide which SharePoint Document Library or List, scanner, and import fields the user should enter, set those defaults, and provide details for fields not shown.

ccScan utilizes the widely recognized and compatible PDF (Portable Document Format) parameters. Everyday documents are stored for quick and easy retrieval using the standard PDF format. In order to guarantee future integrity and accessibility, it uses the archive quality PDF/A-1b format for long-term storage.

ccScan Advanced includes an OCR Engine to convert scanned images to PDF with searchable text, while keeping the original document appearance. An optional OCR Engine is available for ccScan Standard.

ccScan provides powerful bulk importing functionality. Using wildcards (search specifications) to select document names and/or file extensions from a local folder, ccScan will automatically search for, identify, and export all applicable files into SharePoint. For example, you may select TIF or GIF files with the letter B in the second filename position by using a wildcard specification of ?B*.?if and enabling Bulk Folder Recursion.

ccScan will navigate all folders below the initial folder and export all files meeting your search specifications. Import any PDF, JPEG, TIF, PNG, BMP or DCX document types, in addition to any other file format accepted by SharePoint.

You’re only as safe as the security that surrounds you, and ccScan takes your online security very seriously. With SharePoint Online, documents and column values are transferred directly from your PC to SharePoint, without first uploading them to any intermediate web servers. Documents are safeguarded with Secure Hypertext Transfer over Secure Sockets Layer (SSL) while transferring to and from the Cloud provider. All jobs are fully protected by password and powerful built-in .Net encryption.

A password-protected setup mode is provided to allow administrators to manage creation and setup of all jobs for users. A daily audit trail is maintained in script-friendly XML or JSON format to keep track of all scanning and import activity.

  • Database Lookup – Automatically connect to any ODBC compliant database to query and return one or more fields for population of Cloud provider document and folder names and fields or custom objects.
  • Zonal OCR – Enhanced OCR extraction accuracy by setting up zones around key word, numbers or text areas, then automatically populate fields, objects or document names and folders.
  • Achieve even more precise extraction by using Regular Expressions in OCR zones.
  • Improved and completely unattended automatic importing, indexing and exporting to the Cloud
  • Updated document separation methods
  • New and improved Regular Expression and field macros
  • Improvements in OCR engine
  • New and updated Cloud provider capabilities
  • Software maintenance and Major/Minor version upgrade included in new price
  • Basic startup assistance included. Extended startup, workflow design or job support available from Professional Services
  • Generate unattended jobs to import fax files to automatically selected folders. ccScan ensures those documents are appropriately named based on information extracted from barcodes and text pattern searches obtained through OCR (optical character recognition).
  • Specify document classification rules that operate on information extracted from the document. Automatically detect the type of each document in a mixed stack, name and store them accordingly.
  • Produce unattended jobs to import electronic faxes to automatically selected folders of a SharePoint Document Library or List. ccScan systematically names the document or attachment based on information taken from barcodes and text pattern searches obtained through OCR (optical character recognition).
  • Import documents or scan to SharePoint and populate custom columns in a SharePoint Document Library or List.
  • Since ccScan is highly configurable, it can be applied to many scenarios where opportunities for automation and better time management are present.

ccScan Advanced

  • /user/month( $736 billed annually)

Standard Version
ccScan Standard for SharePoint

ccScan Standard for SharePoint is similar to ccScan Advanced, but without the automation capabilities. Standard excels at saving time in a paper-based office where you would normally scan locally, name the document, create a folder in a SharePoint Document Library or List, upload the document to SharePoint, and finally enter values in the input fields (Columns) defined for that Document Library or List. Instead, ccScan Standard does all of this for you in a pre-configured and efficient single-step operation.

ccScan Standard

  • /user/month( $180 billed annually)

“I love this product! It has cut down so much on time spent organizing files and the amount of paper we have to use. Monte is amazing and always answers my calls and emails immediately. He’s easy to talk to and is really helpful with any issues I come across.

north star fundKate Coley North, Star Fund

“Great experience! The implementation team is really good, and accommodating. I highly recommend this system”

John Delaney, COO , Progress House

“This app is awesome! My nonprofit was in the “throws” of going paperless and this app, as well as the helpful and courteous staff’s can-do attitude, made it a reality for our organization.

They are happy to help you with any configuration assistance to get you up and rolling. Scan double sided, customized bar codes, direct to desired Salesforce ID and Google Docs are just a few of the features – where is the 6 star rating? Purchase with confidence my friends!

midtown assistance centerMitchell Parsons, Midtown Assistance Center

“Everything we wanted and more!
ccScan does everything we need it to do and so much more. Couldn’t be happier. We had a test environment setup and functional in less than 30 minutes, at a fraction of the cost of the competitors. Just an email or a phone call away, I was in good hands and had all my questions answered quickly ”

Jay Sallafranque, Systems Administrator , Montreal Pembroke Management Ltd.

“Very powerful and flexible package – outstanding support!

ccScan worked very well and integrated with Box, Dropbox and Salesforce cleanly. There are lots of options and configurable parameters, but the defaults are good enough that you can get up and running quickly. Pre-sale support was fantastic, very helpful and knowledgeable”

Ned Martini , Fine Arts Museum of San Francisco

“Each year during the month of August and September, we send and receive over 20,000 documents as part of our customers annual contract renewals. Last year it took our admin team 9 months to scan each document individually and attach them to the appropriate account in Salesforce. With ccScan’s ability to do bulk scanning along with the OCR capabilities, our CSR’s have adopted a process to collect them in a daily batch and scan them at the end of each day. Rather than taking months, it now takes minutes. As a result, all of our customers data and contract information is now at our CSR’s fingertips. Gone are the days of needing to dig through stacks of paperwork. Kudo’s to the team at Capture Components, this products has proven it’s value 10x over.

Jim Carey, Landmark Services Cooperative