Simplify your document archiving and storage with ccScan for Box. Our software enables you to scan and import to Box paper documents, or import electronic documents, while automatically creating file and folder names, and adding document description or tags. ccScan optimizes the entire process using any Windows desktop with any TWAIN scanner, and all without page or volume charges.

Save time. Save money. Make it easier. Make it automatic. Improve the bottom line. It’s the business dream team. And ccScan makes it possible.

Full Version
ccScan Advanced for Box

ccScan Advanced for Box is used in both paper-based and paperless offices to improve workflow efficiency and your business automation process.

ccScan Advanced features are based on sophisticated technologies such as barcode detection, OCR, and Text Pattern search and extraction with Regular Expressions and conditional rules.

Separate multi-page documents automatically with barcodes included with ccScan Advanced, or create your own. Construct hierarchical folder storage schemes with field macros or barcodes. Divide a scanned batch into individual documents, which can then be directed to specific folders. Use the built-in OCR Engine to populate input fields such as name, folder, description, and tag words. Annotate and redact documents before storing them. All this and more with ccScan Advanced’s automation capabilities.
ccScan provides access to all Box third-party upload settings. Beyond just specifying or creating folders, ccScan supports your ability to apply:

– Document name, Description, or Comment
– Addition of one or more descriptive tags
– Action to take for pre-existing documents
– Methods to share a document
– Sharing notifications to one or more email addresses
– Custom text of that notification email
– Access password
– And much more…

Truly turn-key, ccScan is ready-to-use with a set of default jobs once installation is complete. Conveniently customize tasks to process recurring scanning or import jobs with minimal clicks, thereby saving time and reducing the potential for input errors. On a per-job basis, decide which Box, scanner, and import fields the user should enter, set those defaults, and provide details for fields not shown.
Security is paramount in the digital world, and ccScan takes the security of you and your business very seriously. ccScan does not locally store any Box usernames or passwords by default. Your documents and settings are transferred directly from your PC to Box without first uploading them to any intermediate web servers. Documents are safeguarded with Secure Hypertext Transfer over Secure Sockets Layer (SSL) while transferring to and from the Cloud provider. All jobs are fully protected by password and powerful built-in .Net encryption.
ccScan utilizes the widely recognized and compatible PDF (Portable Document Format) parameters. Everyday documents are stored for quick and easy retrieval using the standard PDF format. In order to guarantee future integrity and accessibility, it uses the archive quality PDF/A-1b format for long-term storage.

ccScan Advanced includes an OCR Engine to convert scanned images to PDF with searchable text, while keeping the original document appearance. An optional OCR Engine is available for ccScan Standard.

ccScan provides powerful bulk importing functionality. Using wildcards (search specifications) to select document names and/or file extensions from a local folder, ccScan will systematically search for, identify, and export all applicable files into Box. For example, you may select TIF or GIF files with the letter X in the second filename position by using a wildcard specification of ?X*.?if and enabling Bulk Folder Recursion.

ccScan will navigate all folders below the initial folder and export all files meeting your search specifications. Import any PDF, JPEG, TIF, PNG, BMP or DCX document types, in addition to any other e-doc accepted by Box.

A password-protected setup mode is provided to allow administrators to manage creation and setup of all jobs within the network. For smaller operations, the administrator and user are typically the same person. A daily audit trail is maintained in friendly XML or JSON to keep track of all scanning and import activity. Total control is in your hands.
  • Database Lookup – Automatically connect to any ODBC compliant database to query and return one or more fields for population of Cloud provider document and folder names and fields or custom objects.
  • Zonal OCR – Enhanced OCR extraction accuracy by setting up zones around key word, numbers or text areas, then automatically populate fields, objects or document names and folders.
  • Achieve even more precise extraction by using Regular Expressions in OCR zones.
  • Improved and completely unattended automatic importing, indexing and exporting to the Cloud
  • Updated document separation methods
  • New and improved Regular Expression and field macros
  • Improvements in OCR engine
  • New and updated Cloud provider capabilities
  • Software maintenance and Major/Minor version upgrade included in new price
  • Basic startup assistance included. Extended startup, workflow design or job support available from Professional Services
  • Automatically add Key – Value data pairs to Box Metadata
  • Specify document classification rules that operate on information taken from the document. Automatically detect the type of each document in a mixed stack of several types, and separate them for easy storage and retrieval.
  • Generate unattended jobs to import fax files to automatically selected folders. ccScan ensures those documents are appropriately named based on information extracted from barcodes and text pattern searches obtained through OCR (optical character recognition).
  • Create automatic tag words and descriptions from content taken directly from the scanned or imported document.
  • Since ccScan is highly configurable, it can be applied to many scenarios where opportunities for automation and better time management are present.

ccScan Advanced

  • /user/month( $736 billed annually)

Standard Version
ccScan Standard for BOX

ccScan Standard for Box is similar to ccScan Advanced, but without the automation, barcode, and OCR engines. Standard rapidly transfers documents to and from computer folders, removable hard drives, network folders, connected file systems like Network Attached Storage (NAS), Storage Area Networks (SANs), and other media, including CD, DVD and USB flash drives. Use ccScan Standard to effectively capture and store paper and electronic documents.

ccScan Standard

  • /user/month( $180 billed annually)

“I love this product! It has cut down so much on time spent organizing files and the amount of paper we have to use. Monte is amazing and always answers my calls and emails immediately. He’s easy to talk to and is really helpful with any issues I come across.

north star fundKate Coley North, Star Fund

“Great experience! The implementation team is really good, and accommodating. I highly recommend this system”

John Delaney, COO , Progress House

“This app is awesome! My nonprofit was in the “throws” of going paperless and this app, as well as the helpful and courteous staff’s can-do attitude, made it a reality for our organization.

They are happy to help you with any configuration assistance to get you up and rolling. Scan double sided, customized bar codes, direct to desired Salesforce ID and Google Docs are just a few of the features – where is the 6 star rating? Purchase with confidence my friends!

midtown assistance centerMitchell Parsons, Midtown Assistance Center

“Everything we wanted and more!
ccScan does everything we need it to do and so much more. Couldn’t be happier. We had a test environment setup and functional in less than 30 minutes, at a fraction of the cost of the competitors. Just an email or a phone call away, I was in good hands and had all my questions answered quickly ”

Jay Sallafranque, Systems Administrator , Montreal Pembroke Management Ltd.

“Very powerful and flexible package – outstanding support!

ccScan worked very well and integrated with Box, Dropbox and Salesforce cleanly. There are lots of options and configurable parameters, but the defaults are good enough that you can get up and running quickly. Pre-sale support was fantastic, very helpful and knowledgeable”

Ned Martini , Fine Arts Museum of San Francisco

“Each year during the month of August and September, we send and receive over 20,000 documents as part of our customers annual contract renewals. Last year it took our admin team 9 months to scan each document individually and attach them to the appropriate account in Salesforce. With ccScan’s ability to do bulk scanning along with the OCR capabilities, our CSR’s have adopted a process to collect them in a daily batch and scan them at the end of each day. Rather than taking months, it now takes minutes. As a result, all of our customers data and contract information is now at our CSR’s fingertips. Gone are the days of needing to dig through stacks of paperwork. Kudo’s to the team at Capture Components, this products has proven it’s value 10x over.

Jim Carey, Landmark Services Cooperative
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